- Langtons Chartered Accountants & Business Advisors (“Langtons”), which is a trading name of Langtons Professional Services Limited (Registered Company number 09054204). Langtons Professional Services is registered to carry out audit work in the UK and Ireland by the Institute of Chartered Accountants in England and Wales. Its registered office is The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ.
- Langtons Payroll Services Limited (formerly Datapool Services Limited) (Registered Company number 01308980). Registered office The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ
- Names and contact information i.e. email addresses and telephone numbers
- National Insurance numbers
- Employment history
- Employee numbers
- Credit History
- Personal tax
- Payroll and accounting data
What is sensitive personal data? Sensitive personal data refers to the above but includes genetic data and biometric data. For example:
- Medical conditions
- Religious or philosophical beliefs and political opinions
- Racial or ethnic origin
- Biometric data (eg photo in an electronic passport)
What is a Data Controller? For general data protection regulation purposes, the “data controller” means the person or organisation who decides the purposes for which and the way in which any personal data is processed. The data controllers are Langtons Professional Services Limited, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ and Langtons Payroll Services Limited (formerly Datapool Services Limited), The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ. The data protection officer is Simon Mills, Partner who can be contacted at the above address or on email@example.com or by calling 0151 236 3399. What is a Data Processor? A “data processor” is a person or organisation which processes personal data for the controller. What is Data Processing? Data processing is any operation or set of operations performed upon personal data, or sets of it, be it by automated systems or not. Examples of data processing explicitly listed in the text of the GDPR are: collection, recording, organising, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, disseminating or making available, aligning or combining, restricting, erasure or destruction. What information do we collect about you and how? Langtons, as a Data Controller, is bound by the requirements of the General Data Protection Regulations (GDPR). You agree that we are entitled to obtain, use and process the information you provide to us to enable us to discharge the Services (as defined in our Letter of Engagement and supporting Schedules)and for other related purposes including;
- Updating and enhancing client records
- Analysis for management purposes
- Carrying out credit checks in relation to you
- Statutory returns
- Legal and regulatory compliance
- Crime prevention.
- Marketing: We will hold your data for a period of 5 years with a review every 2 years. You will have the opportunity to opt out or update or delete data at any point should you need to do so and details are set out in this policy as to how to do that.
- Contracted Services: We will hold your data for 7 years in line with our regulatory requirements or longer where we believe there to be a regulatory, legal or taxation requirement.
Access to your information, correction, portability and deletion What is a Subject Access Request? This is your right to request a copy of the information that we hold about you. If you would like a copy of some or all your personal information, please email or write to us at the following address: Simon Mills, Partner, Langtons Chartered Accountants & Business Advisers, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ. We will respond to your request within one month of receipt of the request. We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by emailing firstname.lastname@example.org. Objections to processing of personal data It is your right to lodge an objection to the processing of your personal data if you feel the “ground relating to your particular situation” apply. The only reasons we will be able to deny your request is if we can show compelling legitimate grounds for the processing, which override your interest, rights and freedoms, or the processing is for the establishment, exercise or defence of a legal claims. Data Portability It is also your right to receive the personal data which you have given to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without delay from the current controller if: (a) The processing is based on consent or on a contract, and (b) The processing is carried out by automated means. Your Right to be Forgotten Should you wish for us to completely delete all information that we hold about you for:
- Email: email@example.com, or
- In Writing to – Simon Mills, Partner, Langtons Chartered Accountants & Business Advisers, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ.
- By email: firstname.lastname@example.org.
- Or write to Simon Mills, Partner, Langtons Chartered Accountants & Business Advisers, The Plaza, 100 Old Hall Street, Liverpool, L3 9QJ
2.1 This document was created using a template from SEQ Legal (http://www.seqlegal.com).
3. About cookies
3.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
3.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
3.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
3.4 Cookies can be used by web servers to identify and track users as they navigate different pages on a website and identify users returning to a website.
4. Our cookies
4.1 We use both session and persistent cookies on our website.
4.2 The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:
(a) we use Google Analytics to recognise a computer when a user visits our website and track users as they navigate the website and improve the website’s usability and facilitate the use of our online Search Engine Marketing.
(b) we use WordPress cookies to facilitate the administration of the site and the functionality of the site to improve the user’s experience and enable the use of contact forms on the site.
5. Analytics cookies
5.1 We use Google Analytics to analyse the use of our website.
5.2 Our analytics service provider generates statistical and other information about website use by means of cookies.
5.3 The analytics cookies used by our website have the following names: [_ga, _gid, _gat, __utma, __utmt, __utmb, __utmc, __utmz and __utmv and may use _utmx].
5.4 The information generated relating to our website is used to create reports about the use of our website.
6. Third party cookies
6.1 Our website also uses third party cookies.
7. Blocking cookies
7.1 Most browsers allow you to refuse to accept cookies; for example:
(a) in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking “Tools”, “Internet Options”, “Privacy” and then “Advanced”;
(b) in Firefox (version 47) you can block all cookies by clicking “Tools”, “Options”, “Privacy”, selecting “Use custom settings for history” from the drop-down menu, and unticking “Accept cookies from sites”; and
(c) in Chrome (version 52), you can block all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Content settings”, and then selecting “Block sites from setting any data” under the “Cookies” heading.
7.2 Blocking all cookies will have a negative impact upon the usability of many websites.
7.3 If you block cookies, you will not be able to use all the features on our website.
8. Deleting cookies
8.1 You can delete cookies already stored on your computer; for example:
(a) in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11);
(b) in Firefox (version 47), you can delete cookies by clicking “Tools”, “Options” and “Privacy”, then selecting “Use custom settings for history” from the drop-down menu, clicking “Show Cookies”, and then clicking “Remove All Cookies”; and
(c) in Chrome (version 52), you can delete all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Clear browsing data”, and then selecting “Cookies and other site and plug-in data” before clicking “Clear browsing data”.
8.2 Deleting cookies will have a negative impact on the usability of many websites.
9. Cookie preferences
10. Our details
10.1 This website is owned and operated by Langtons Chartered Accountants & Business Advisers.
10.2 We are registered in England and Wales under registration number 09054204, and our registered office is at:
Langtons Chartered Accountants & Business Advisers The Plaza, 100 Old Hall Street Liverpool L3 9QJ.
10.3 Our principal place of business is at:
Langtons Chartered Accountants & Business Advisers The Plaza, 100 Old Hall Street Liverpool L3 9QJ.
10.4 You can contact us:
(a) by post, using the postal address given above;
(b) using our website contact form;
(c) by telephone, on the contact number published on our website contact page; or
(d) by email, using the email address published on our website contact page.